Institutional Repository Workshop

On 11 – 14 September there was a training event for IR Managers that took place in Pretoria. The training was provided by Association of African Universities (AAU) in collaboration with Academy of Science of South Africa (ASSAF).

This training focused on the IR Management from IT side (Technical) and IR Content Management (User interface).

Mr Kakole focused on the IR Content management where the following subjects where covered

  • Introduction to DSpace a IR management software
  • Creating IR communities, collections and user groups; assigning workflow roles
  • Content preparation and upload and item mapping
  • Content editing, harvesting, embargoes and copyright and licensing.

IR-Workshop

Ms Ina Smith from ASSAF gave a presentation on how to make your IR a trusted Repository. In her presentation she mentioned that the IR managers should consider having the IR Policies uploaded in the IR home page, there should be a list of contactable persons for both content management and IT/Technical management of the IR. She further advised that we should try by all means to limit our DSpace customization at a minimum according to international standards to allow harvesters to recognize all fields in the meta-data. Visibility of the IR is the most important factor and plays a vital role in the IR rankings. It was discussed that to maximize IR visibility; it should registered in as many directories as possible e.g. OpenDOAR, ROAR etc. The NWU IR is already registered in few international directories and there is hope that our IR will be visible enough.

Dr Leti Kleyn from University of Pretoria gave presentation on how to better market you IR. In her presentation she also put the emphasis on registering the OA IR with directories and harvesters, Market your IR traditional by hosting events and online via social media and other platforms. The IR Rankings issue was brought up and it came out that DSpace 5.5 has hick-ups with the harvesting command line and that impacts on the visibility of the IR. The time to upgrade your IR should also be taken into consideration as to when do you run the IR upgrade. It was mentioned that you should always run the IR upgrade immediately after the release of IR rankings because after the upgrade a lot might have changed in your IR; so there will be enough time for the IR to pick up until the next ranking results are released.  Dr Kleyn as touched on the UP IR road map where she presented their IR workflow and parties involved in the IR tasks.

The NWU IR is currently going great in terms of rich metadata, interoperability, compatible and harvestable by other Open Access initiatives.

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Milestone @ NWU!

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We are proud to announce that Boloka (the Open Access Institutional Repository of the NWU) is growing rapidly and this month we have reached a milestone with more than 20 000 items indexed. Thank you to everyone who contributed to Boloka’s success over the years and for making NWU scholarly output visible and searchable to the whole wide world through Open Access.

boloka-table

During the January 2017 “Ranking Web of Repositories”, Boloka was ranked 7th in Africa and 364th in the world.

Maximum exposure increases the impact and enhances the discovery of your research

  • Create an ORCiD, distinguish yourself and your work (NRF prescription)
  • Consider publishing in accredited journals  (Start here)
  • Publish your final accepted version as early as possible – post print (i.e. final draft post refereeing) Send these versions to your Faculty Librarians to be included in Boloka
    (NRF prescription)
  • Retain your self-archiving rights or
  • Check publishers’ policies on copyright and self-archiving
  • Share: Inform colleagues and engage in social networking communities
  • Create an online profile (Google Scholar Citations)  (see: NWU on GSC)
  • Remember to keep your datasets or post to platforms for storage

…early deposits of full text on Boloka enhance early discovery through Google…  

boloka-total-visits

Communities in (Boloka) NWU-IR
Africana Collection [350]
Conference Papers [345]
Theses and Dissertations [8580]
Inaugural Lectures [292]
Research Output [7546]

New look for the NWU Institutional Repository

The NWU Institutional Repository (or NWU-IR in short) which runs on the open source DSpace software is home to much of the intellectual output of the NWU including conference papers, electronic theses and dissertations and published research articles. The content on the NWU-IR is regularly index by popular web search engines and the repository is registered with various Open Access portals and directories, all with the aim of promoting visibility and access to NWU outputs.

Recently the NWU-IR underwent a much needed maintenance upgrade and received a user interface overhaul in the process. The Information Systems Section of the Potchefstroom campus Library upgraded the DSpace software to the latest version which includes several bug-fixes and new features including partial integration with ORCID identifiers. A new responsive user interface was also implemented during this upgrade which means the NWU-IR is smartphone and tablet friendly and will scale to whichever device it is used on – similar to the NWU Libraries home page. A color palette which blends more smoothly with other library pages was also used to give a unified ‘look and feel’ across library pages.

Please feel free to give feedback on our repository.

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Article written by Louw Venter