Kabelo Kakole, Librarian: Institutional Repository attended a DATAD-R Workshop for IR Managers in Pretoria on 11 – 14 September. The training was provided by Association of African Universities (AAU) in collaboration with Academy of Science of South Africa (ASSAF).
This training focused on the IR Management from IT side (Technical) and IR Content Management (User interface).
Mr Kakole focused on the IR Content management where the following subjects where covered
- Introduction to DSpace a IR management software
- Creating IR communities, collections and user groups; assigning workflow roles
- Content preparation and upload and item mapping
- Content editing, harvesting, embargoes and copyright and licensing.
Ms Ina Smith from ASSAF gave a presentation on how to make your IR a trusted Repository. In her presentation she mentioned that the IR managers should consider having the IR Policies uploaded in the IR home page, there should be a list of contactable persons for both content management and IT/Technical management of the IR. She further advised that we should try by all means to limit our DSpace customization at a minimum according to international standards to allow harvesters to recognize all fields in the meta-data. Visibility of the IR is the most important factor and plays a vital role in the IR rankings. It was discussed that to maximize IR visibility; it should registered in as many directories as possible e.g. OpenDOAR, ROAR etc. The NWU IR is already registered in few international directories and there is hope that our IR will be visible enough.
Dr Leti Kleyn from University of Pretoria gave presentation on how to better market you IR. In her presentation she also put the emphasis on registering the OA IR with directories and harvesters, Market your IR traditional by hosting events and online via social media and other platforms. The IR Rankings issue was brought up and it came out that DSpace 5.5 has hick-ups with the harvesting command line and that impacts on the visibility of the IR. The time to upgrade your IR should also be taken into consideration as to when do you run the IR upgrade. It was mentioned that you should always run the IR upgrade immediately after the release of IR rankings because after the upgrade a lot might have changed in your IR; so there will be enough time for the IR to pick up until the next ranking results are released. Dr Kleyn as touched on the UP IR road map where she presented their IR workflow and parties involved in the IR tasks.
The NWU IR is currently going great in terms of rich metadata, interoperability, compatible and harvestable by other Open Access initiatives.